How to pay a supplier

This guide will show you how to make a payment to a supplier

STEP 1
Under 'Invoices & Payables,' select 'Accounts Payable.'

 
STEP 2

 

Search the list for the invoice you want to pay, or click 'By Supplier' tab on the left, to view all invoices for one supplier

Highlight the invoice and click authorize at the bottom. If this is greyed out, make sure your User ID is set as a 'Payments Authorizer' in system maintenance.

Repeat this step for all invoices you are paying

 
STEP 3

 Authorized invoices are shown as 'Invoice Authorized' in the status, which means they can now be paid.

Now click on 'Single Payment'

 
STEP 4

 

Click 'Pay All'

 
STEP 5

 

The status update now shows 'Full Payment.' Click the next button at the bottom.

 
STEP 6

 Select:

The payment method

The bank the money is coming from

The Date you want the money to go out on

Once these are filled in, click Create Payment at the bottom

 
STEP 7

 

In the original supplier payments screen, select 'Include Paid' option to see the entries now marked as Invoice Paid. At this point, the money is drawn from your bank.